Time Management: 10 Tips To Improve Productivity And Reduce Stress.

by Michelle

Do You Need Help Getting Organized?

Time Management

Time Management

This post is essentially an apology for not posting to my blog regularly and failing to complete my ‘Countdown To Christmas Tips’.

I seriously underestimated the time it would take me to publish a blog post every day, creating content, graphics and sometimes videos to go along with them.

I am not going to make excuses although I can definitely think of a few good ones, instead I’m going to give you 10 top tips for effective time management and getting organized generally.

Top 10 Time Management Tips

  1. Use a calendar – my absolute favorite is Google calendar, I use it on my computer and it is synced to my iPhone calendar, so it is close to hand at all times.
  2. Thoroughly clean and organize your desk/working area. It’s amazing how doing this clears your mind, a clean, clear desk is a pleasure to work at.
  3. Plan each day the night before by writing a to-do list. Prioritize the tasks by order of importance, then estimate the time each will take and insert them into your calendar. This will be all over the place at first, you will underestimate the time each task takes and likely not complete your list for the day. That is fine, just make sure the tasks are moved over to the following day. In time you will get much better at judging the time needed for certain tasks.
  4. Set aside a time later in the day to check and respond to emails, check social media or any other distractions that tend to wipe several hours from your day before you know where you are.
  5. When you enter an event onto your calendar, think about what you may need to take and put them to one side, or if you need to buy items, put it in your calendar/shopping list.
  6. Choose a goal you want to achieve this year with your business. Break up the tasks needed to accomplish this into smaller chunks and enter them as weekly/monthly tasks on your to-do list. Then schedule them into your calendar – sometimes we are so wrapped up in the day to day working routine that we don’t work on our longer term goals.
  7. Are there any tasks you can delegate to others? For instance, household chores or shopping expeditions that other family members can help with. Repetitive mundane tasks that you can document as a complete system can be outsourced online (or locally if you know of anybody suitable).
  8. The first task you should do each day should be the one you dread the most! It may sound strange but it will make you feel so good all day because it is out of the way. If the task is too huge, break it down into smaller tasks, and do one of these tasks as the first task of the day – it will soon be accomplished. Don’t forget to schedule some time for yourself! Eating, exercising and relaxing should all have a pre-planned place in your daily life.
  9. Start to get organized one room at a time, declutter and throw away anything that you don’t need or ever use. Anything that is kept, try to find a proper home for it, paperwork should be filed away and if you have lots of books find a bookcase for them, or clear shelves that are not being used effectively. Make sure that you keep up the good work and put things away in their proper place when you have finished with them.
  10. Combine similar tasks, do all of your email at the same time, all of your shopping and running about picking up dry cleaning or any other out and about chores can all be done at the same time.

I have included a brilliant video for you to watch by Dean Jackson, called ‘The 50-Minute Focus Finder’, I have been implementing this myself and although I have a long way to go, it is helping immensely with my mission to get organized. I know you will enjoy it 🙂

The 50-Minute Focus Finder from Dean Jackson on Vimeo.

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Comments

  • March 17, 2013

    Great share Michelle, I was just thinking as I sat down at my desk tonight that I needed to organize it…also, I am taking a course right now and my shcedule is changing. Your share is quite timely…LOL

    Great reminder!

    Thankyou…

    Nathalie
    Nathalie Villeneuve recently posted…Deciding is the First Step in Creating Your Social Media CommunityMy Profile

    • Michelle
      March 17, 2013

      Thank you Nathalie. I think we all need reminding now and again to ‘up our game’ and ‘get it together’.
      It’s so easy to slip into bad habits.
      Michelle 🙂

  • March 17, 2013

    You know Michellle, I’m amazed at what we actually do fit in during a day – You’ve outlined a great structure above, and each point seems to highlight all our chores – but you’re right, we can, and should always make adjustments to our routine.Writing down tasks, and doing the worst ones – Or the ones you’re most ‘scared’ of doing – first certainly speeds up the day. It seems that putting off things one doesn’t really want to do – just has a slow down process on everything else and seems to effect the way we think too.
    I love being clean, tidy and organised – it produces a feeling of freedom and spontaneity in me. That’s what I work towards 🙂
    Fabulous post, Jacs
    Jacs Henderson recently posted…Magical Attraction Marketing Method Finally Revealed With Pure LeverageMy Profile

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